Important Vendor Details

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Vendors must track deadlines and materials submitted to us.

Once you submit an application, review your confirmation email carefully to ensure the information submitted to us is complete and accurate. Then, SAVE the email and the link in it to view your application.

SAVE COPIES of all materials submitted to us for your records. Bring copies with you to the event.

Prior to beginning your application, please review all of the following documents carefully: *

• 2025 Sea Summer Solstice – 2025 Vendor Information includes requirements and deadlines for participation in this event as well as city-mandated policies regarding signage allowed.
• Sample Certificate of Insurance
• City of Virginia Beach – Food Vendor Requirements (food & beverage vendors only)
• 2025 Vendor Cancellation Policy

Materials due following submission of the application are outlined in the Vendor Information above. These materials should be submitted electronically to vendors@seasummersolstice.com

Payment:

Event vendors will be invoiced after our application period closes and if accepted. The invoice is payable upon receipt or by the date stated on the invoice. Vendors who do not submit payment by the deadline are not guaranteed a spot. Credit card payments only (Visa, MasterCard, American Express, etc.). No other forms of payment accepted. Remaining balance is due in accordance with published deadlines.

Please email vendors@seasummersolstice.com if you have not received an invoice within 7 days of submitting your application.